Best Practices When Implementing a Program for Taking Employee Temperatures During the COVID-19 Pandemic

Businesses that remain operational during the COVID-19 pandemic are faced with the challenge of determining what they can do to minimize the risk of spreading the virus while still being able to provide critical products and services to our communities.  Many of these essential employers have started screening employees’ temperatures in an effort to ensure that employees with symptoms of the illness do not infect their coworkers.

This article addresses some of the best practices that employers who elect to test employees’ temperatures can use to protect employees’ health and safety and to minimize their legal risks.

Who Should Take the Temperature?

Best Practice: For employers with a trained nurse or medical professional on-site, the trained personnel should be taking temperatures and/or training non-medical personnel to do so.  In the event the nurse or medical professional is providing training to others, the training should be documented in writing.

For employers that do not have a trained nurse or medical professional on-site, the employer should designate one or more management-level personnel to conduct the testing.  This individual should review the directions to use the thermometer or scanning equipment to ensure proper use.  That individual should also be trained to follow up in the event of an error or a result that is inconsistent with common sense (i.e., a reading that is much too low or too high).  The training process should be documented.

What Equipment Should We Use?  What PPE Should the Temperature Taker Receive?

Best Practice: is to use equipment that requires no direct contact between the temperature taker and the employees.  Scanners that can measure temperature remotely are ideal.  Automated temperature scanners minimize the amount of contact.  If you have issues sourcing these types of thermometers, oral or other types of thermometers are a reasonable substitute.  In the latter case, make sure to clean the thermometers thoroughly between each employee, so as to not spread infection.  Read and following the directions for cleaning that accompany the thermometer.  If no directions are available, rinse the tip of the thermometer in cold water, clean it with alcohol or alcohol swabs, and then rinse it again before next use.

If you are using a temperature measurement that requires contact between the temperature taker and the employees, the taker should be equipped with adequate personal protective equipment to ensure safety for both parties.  The taker should be provided with gloves, goggles, face masks, and gowns.  If the taker is not using a “touchless” system, he or she should change gloves with each scan.

Waiting In Line and Taking Temperatures – Is this Time Compensable? What Are Some Best Practices for a Process that Respects Social Distancing?

The temperature taker is not the only one for whom best practices should be considered with a temperature-taking process; employers should be cognizant of the various states’ and municipalities’ social distancing requirements for the employees awaiting to have their temperatures checked as well. 

Best Practices:  

  • Consider whether additional shifts can be established to reduce the number of employees in the worksite at one time
  • Stagger shift start- and end-times greater than normal when possible (while still ensuring safe operations), to eliminate employees from congregating during the shift change-over, and from over-crowding at entrances and exits
  • Create corridors (outside, but preferably covered) where employees can enter the facility through a temperature-checking line
    • Have multiple such lines and entrances if possible to reduce crowding
    • Consider placing markings (whether in tape or otherwise) on the ground in the corridor to demarcate six (6)-foot lengths to provide for greater social distancing by employees while in line

Many businesses don’t realize what reopening after a pandemic means but the requirements can be overwhelming. Not only do you need a continuous supply of products like swabs, thermometers, wipes, sanitizer, wrist bands, alcohol, computers, etc, but you need staff to work as line managers, temperature readers, and data entry personnel, either hired by you or employees from your own staff, to work in close proximity with potentially infected individuals that may put everyone They come in contact with at risk. For this reason, companies are hiring professional temperature screening services to work long hours every day to screen employees or customers for illness in order to provide a safe environment. Seems like a lot of work and expense to go through when in this day and age shouldn’t there Be a smarter way to screen individuals without risking close contact, and in a way that logs data automatically?

Fortunaty there is a simple automated solution that is affordable and makes use of the latest technology to provide hassle-free screening without the headache. In fact, automated temperature screening is effortless and creates a safe trusted environment that eases the tension, fear, and anxiety people often feel after a pandemic. 

Introducing our Automated Pass Management Temperature Screening Device. This device requires no physical interaction. Simply look at the camera and get the temperature in 1 second. Facial recognition checks-in and maintains records of the individual temperatures. Designed to help protect the health and safety of both employees and guests by preventing anyone with a temperature from entering a facility. it’s the perfect solution for office buildings, warehouses, schools, government buildings, museums, sports arenas, theme parks, movie theaters, gyms, rail stations, hotels, restaurants, or practically any public venue.

Protect your employees and customers with minimal distraction and effort.

TempSafe technology makes temperature screening easy. Explore our site to learn more about our Temperature Screening products.